How do I send a Campaign Message?

Why Use A Campaign Field?

When you need to send an adhoc message to a group of students that cannot be adequately covered by your existing data, the Campaign field provides a solution.

Often, users create temporary group_lists for these one-off messages or campaigns. However, this approach can result in a long list of group_lists in the program drop-down menu and may even disrupt counselor access to specific group_list caseloads.

By utilizing a campaign message, you can send a message to a list of students who are not connected through other data fields in Signal Vine. This brings us to the importance of using a "campaign" String field. This field allows you to upload a contact list and send them timely, relevant information without interfering with their existing group_list placement.

Create a Custom "Campaign" Field Type

1. Your first step is to create a "campaign" field because it is not automatically available in Signal Vine. To create a custom field, go to the Programs tab and select "Manage Fields."
2. Click on the "Add Custom Field" button.
3. Enter "campaign" as the Field Name and "campaign" as the Display Name.
4. Choose "String" as the Field Type.

Import Your Campaign Data:

1. Create a spreadsheet file with "customer_id" and "campaign" fields. Name your campaign something unique, such as the date, so it won't repeat in later campaigns.
2. Save as a CSV file.
3. In Signal Vine, go to the "Programs" tab.
4. Select the appropriate Program.
5. Navigate to the "Import Contacts" tab.
6. Click on the "Import Contacts" button.
7. Choose your CSV file.
8. How do you want to handle the contacts in your file?
   • Unselect "Import new contacts."
   • Select "Update existing contacts."
   • Select "Campaign."
9. How do you want to handle errors?
   • Select "Skip the contact and continue the import"
10. Click on the "Start Import" button.

Send Your Campaign Message:

1. Note that it may take anywhere from 15 – 90 minutes for your campaign data to sync in Signal Vine depending on the date / time of upload.
2. Go to the "Contacts" tab.
3. Select the relevant Program from the left side panel.
4. Click on "advanced search" located under the search bar.
5. Select "Add Criteria."
6. Choose "campaign" as the attribute.
7. Select "equals" as the operator.
8. Type in your campaign title (the same header used in your CSV).
9. Send or schedule your message for this campaign group.

Watch a Step-By-Step Video on Campaign Messages